.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Jan 17, 2005 Regular Meeting BOARD SUMMARY OF REGULAR MEETING President Patchett called the meeting to order at 7:00 PM. President Patchett called the meeting to order at 7:00 PM with the following members present: Brown, Freebairn, Hutchinson, Patchett, Tharp, Young Others Present: Superintendent Jim Acklin, Gary Henry, Barb Board, Principal Deb Derby, Terry Sullivan President Patchett welcomed everyone to the meeting. The following Consent Agenda items were approved: Treasurer's Report and Activity Report The Regular Meeting minutes of December 20, 2004 and the Executive Session minutes of November 29, 2004 were approved. Board approved the payment of bills as presented. Correspondence: Young told the Board that Stephen Gilbert had been recognized in the January 6, 2005, issue of the News Gazette as the Athlete of the Week. He and Ricki Dorsett were also Pre Season Picks - All Area. Superintendent Acklin pointed out that Shiloh Boys Basketball was listed as the number three Team of the Week. There were no requests to address the Board. Principal Derby reviewed her written report with no additions. Superintendent Acklin pointed out that Fund Balances are still in pretty good shape. He is still projecting a deficit of $254,000 total all funds for FY05. That is still better than the initial projected deficit of $346,000. The following over-night field trips were approved: Student Council Advanced Leadership Camp. Illinois Association of Student Councils at Allerton House, Monticello, Illinois, January 22-23, 2005. LEAD Conference. National Association of Student Councils and NASSP in Des Moines, Iowa, February 10-13, 2005. FFA Made for Excellence Leadership Conference. Oak Brook, Illinois, January 21-22, 2005. AWFS Industrial Technology Student Design Contest. Las Vegas, Nevada, July 27-30, 2005. Approved the Final Reading of the following School Board Policies: 2:120 School Board - Board Member Development 2:125 School Board - Board Member Expenses 2:220 School Board - School Board Meeting Procedure 4:30 Operational Services - Revenue and Investments 5:35 General Personnel - Compliance with the Fair Labor Standards Act 6:300 Instruction - Graduation Requirements 7:50 Students - School Admissions and Student Transfers To and From Non-District Schools 7:60 Students - Residence 7:190 Students - Administrative Procedure - Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students 7:240 Students - Conduct Code for Participants in Extracurricular Activities Board Self-Evaluation Reminder. Superintendent Acklin reminded the Board that the Self-Evaluation will be January 25, 2005 at 6:00. Board members are to complete their surveys and return them to IASB as soon as possible if they have not already done so. There will be a brief Waiver Hearing before the Evaluation to address the Parent/Teacher Conference Waiver. Discussion of Student Drug Testing Policy. Superintendent Acklin noted that the original policy was put in place during the 1999-2000 school year. If the policy needs to be changed, the Board can do that but they need to make sure it is done correctly. Some community members have expressed their desire to change the policy. As a parent he likes the policy because it gives the student the opportunity to say no. As a former coach he has very strong feelings about the substances an athlete puts into his/her body. Comments shared by Board Members and Administrators: Young: If a student signs the agreement, they need to honor it. Brown: If you sign the agreement and then chose to smoke you have decided what you want to do most. Patchett: Doesn't class tobacco the same as other drugs. Young: As a nurse, she spends more time caring for people in the hospital on ventilators then on other drugs. Derby: If you smoke you are a hindrance to the team and not at your best physically. Derby distributed a time line of development of the drug testing policy. Freebairn: Does not believe the selection system is truly random. Derby explained that new numbers are assigned to students each year. One year starting with low numbers assigned to 5th/6th grade participants with numbers rising through the high school grades. The next year numbers are assigned with low numbers in the high school with numbers rising through the 5th/6th grade participants. The Testing Organization decides what dates testing will occur and which numbers will be tested. These numbers are then sent to the school. After each test, the students name goes back into the pool and has the same chance of being drawn each time. The chance of being drawn remains constant. Brown had recently observed a testing and made the following comments: Very controlled environment. Mrs. Horsley and Ms. Coartney were matter-of-fact in handling the testing. They put no pressure on the students. While he was observing a student did try to manipulate the test. He was told later that a student had asked another students help in manipulating the test. Acklin: Relayed Mrs. Horsley's concern that the Board may do away with the policy. She feels that it has had a positive impact on the students. Testing went from 52 positive results in the first year to 11 positive results last year. Derby: There is someone available from HRC to meet with students during the day who have tested positive. Acklin: To test every student in the pool one time would cost about $2000.00. There is Drug Free money available to pay for part of the testing, but the Board would need to amend the current policy. Sharing of Resources with Adjacent Districts. Superintendent Acklin said there is a strong possibility of Chrisman students coming to Shiloh on a tuition basis for Industrial Technology classes with Mr. Smith next year. Administration is also looking at sharing a librarian with Chrisman next year as well as some current staff. With declining EAV, the administration needs to get creative with staffing issues. Tuition-Free Attendance at a Neighboring District. There is a provision that when neighboring districts both agree and it is found to be in the best interest of a student's health and safety, students living in one district may attend school tuition-free in the neighboring district. The resident district would lose some ADA (~$942) but would not lose any tax dollars. Setting precedence is a concern of the Board. Young noted that the Basketball Coaches and Cheer Sponsors are to be commended for taking their teams to Tony Carroll's funeral on Sunday. Board entered into Executive Session at 8:40 PM to: A. To consider the employment, compensation, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity - 5ILCS 120/2 (c) (1) B. Student disciplinary cases. - 5ILCS 120/2 ( c) (9) The Board of Education returned to Open Session and adjourned at 9:40 PM.