.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	July 18, 2005 Regular Meeting BOARD SUMMARY OF REGULAR MEETING - 7:00 PM. Meeting was called to order at 7:00 PM by President Patchett Present: Brown, Freebairn, Hutchinson, Means, Patchett, Young Absent: Kile Others Present: Superintendent Acklin, Principal Kittell, Barb Board, Gary Henry President Patchett added one item to the agenda under Business: the resignation of Paula DeWitt, Title I Math teacher. President Patchett welcomed everyone to the meeting. Approved the following Consent Agenda items: o Activity Report o Corrected meeting date of the November board meeting from November 14, 2005 to November 21, 2005 at 7:00 PM Board approved the Regular Meeting minutes. Kile entered the meeting at 7:07 PM. Board approved the Executive Session minutes of June 27, 2005. In building the FY06 Budget, Superintendent Acklin and Heritage Superintendent Andy Larson are working together to make sure all co-op costs are being split equally. Board approved the payment of bills. Superintendent Acklin distributed and reviewed the corrected Treasurer's Report which resulted from a misplaced decimal. Board approved the Treasurer's Report. Correspondence was received from Stan Stanner, ACCESSA, commending Mark Smith and the IT program at Shiloh; Eileen Brown thanking the Board for flowers; and Deb Derby thanking the Board for plaque. There was no one present requesting to address the Board. Patchett welcomed Principal Kittell to his first board meeting. Principal Kittell distributed a letter he had sent to all staff and asked the board members to respond also. Has been discussing the discipline situation with Mr. Findley and feels that as long as the issue of discipline is addressed with the students at the very beginning of the year it will work out. Regarding in-house suspensions, they have discussed changing this to every Wednesday and using one classroom with dividing partitions, having a central location in the room in order for the substitute to monitor the room. Every third Wednesday and Edgar County Deputy Sheriff will do the in-house detention and do drug and alcohol prevention work with the students. The purpose of the change will be to keep students in school and as a deterrent to bad behavior. Superintendent Acklin distributed and reviewed a Fund Balance sheet. He estimates an all fund balance of 2.4 million at the end of FY05. In comparison, FY04 had a balance of 2.5 million. FY06 deficit is estimated close to $400,000. Even though expenditures are down, revenues are down also. We have no control over revenue, but feels we are doing as much as we can possibly do to control expenses without cutting programs or staff. Bracing has been removed from the Waste Water Treatment Plant. Most of the work right now is being done in their shop. Expects the work to be done by the end of July. The Board approved the: o Resignation with regrets of Dallas Smith, bus driver o Employment of Kimberly Flesh as Pre-K teacher, Teresa Truesdale, Kindergarten teacher, and Georgia Horsley, Jr. Beta Sponsor o Resolution Transporting Students in a Hazardous Area o Addition of Keith Kittell, High School Principal, as signatory for the H.S. Activity Fund o FY06 Budget Hearing date of September 19, 2005, at 8:00 PM o Loan from the Working Cash Fund to the Education Fund in the amount of $200,000 If tax money is received before July 30, 2005, the loan won't be needed. If not, as soon as the tax money is received, the loan will be repaid to the Working Cash Fund. Just today the governor signed a bill allowing school districts to permanently transfer money among the funds. o Final reading of Board Policies: 2:160 School Board - Board Attorney 3:60 General School Administration - Administrative Responsibility of the Building Principal 4:130 Operational Services - Free and Reduced-Price Food Services 4:170 Operational Services - Safety 7:190 Students - Student Discipline 7:325 Students - Student Fund-Raising Activities 8:90 Community Relations - Parent Organizations and Booster Clubs Action on the resignation of Paula DeWitt was tabled until after Executive Session. Superintendent Acklin reminded Board members of the IASB Convention in Chicago, November 18-20, 2005. Edgar County Board has designated Shiloh High School as a polling place. The County Clerk held a meeting which Hutchinson attended. She voiced the districts concerns of convicted sex offenders being on school property when school is in session. If the school is forced to close on election day, the calendar will have to be extended and amended. She was told that the purpose was to combine precincts and use touch screen systems for voting. Combining precincts will save the county money as the touch screens systems are expensive. It is already law and the school has no say of the use, but does have a say of the actual location used within the building(s). President Patchett suggested using the bus garage. Superintendent Acklin reported that he had talked with every Edgar county superintendent and privately not one spoke in favor of it. Young commented that we could have easily accommodated them if they had simply contacted the school earlier before the calendar was set. Kile asked it we would have a county deputy on site on election day. Patchett prefers the actual polling placed to be a remote location of the school. Brown commented that parents demand we have high security at the school and for one day we will be forced to let it all go out the window. Hutchinson had asked at the meeting why they didn't use the Hume Community Center for the polling place and was told that it was a political issue and voters from one town would have to go to another town to vote. Young had talked with the Douglas County Clerks office and they were a little taken aback that Edgar County is demanding use of the building. She also talked with the State Board of Elections and they said Edgar County is within its rights to do so. Hutchinson reminded everyone of the benefit for Angie Tharp on July 30, 2005 at the Newman American Legion from 3:00 PM to midnight. There will be food, games, entertainment, an auction at 7:00 PM and a DJ from 8:00 to midnight. Angie will be undergoing brain surgery on August 4th at Barnes Hospital in St. Louis. She has a very rare dermoid tumor on her brain stem that surgeons are hopeful they will be able to completely remove. She has made several trips to St. Louis already and has been hospitalized twice. She will also be off work approximately 2-3 months after her surgery. Medical expenses are mounting. This is part of an effort to help Angie with those expenses. If you would like to help with that in any way, please contact Samantha Hutchinson at 837-2058. Kile asked why parents had to drive their children to summer football camp at Heritage but Heritage provided a bus for their players to come to camp at Shiloh. Superintendent Acklin will check into this with the Heritage superintendent. Board entered into Executive Session at 8:20 PM. Board returned to Open Session. Board approved the release of Closed Meeting minutes of March 25, 2004. Board authorized the Superintendent to destroy the audio recording of Executive Session minutes of January 2004. Board meeting adjourned at 9:00 PM.