.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Sep 25, 2006 Budget Hearing & Regular Meeting Budget Hearing was called to order at 7:45 PM by President Patchett. Board members present: Freebairn, Kile, Patchett, Young. Others present: Superintendent Acklin, Principal Hettmansberger, Terry Sullivan, Barb Board, Gary Henry President Patchett welcomed everyone to the meeting. Discussion of FY07 Final Budget occurred: Superintendent Acklin presented a Budget Summary. Education $250,999 deficit Building $138,664 deficit Transportation $ 86,552 surplus $ 303,111 deficit in main three funds IMRF $ 38,307 surplus Working Cash $ 66,465 surplus Life Safety $ 13,535 deficit Total $210,874 deficit This budget differs from the tentative budget in that: 1.) the Education Fund shows $20,418 more of a deficit due to unanticipated special education costs, and 2.) the IMRF Fund shows $2328 less of a surplus due to Title I Medicaid costs being picked up by the school district. President Patchett commended the Superintendent on all the work he has put into the Budget. Kile questioned the savings of closing Newman Grade School. Superintendent responded that it would not make any significant difference in the Education Fund as we would still need all of the teachers and staff. Would only save the salary of one secretary. In the Building Fund it might save the salary of one custodian but with increased numbers at Shiloh Elementary that custodian might be still be needed. There would be no significant savings in the Transportation Fund because we would still have to travel the entire district. 75-80% of the budget is personnel. Once the SEA contract is in place there is not a lot we can control in expenses to realize any significant savings. Closing Newman Grade School would make for extremely cramped classes. We would have to make use of all storage spaces, the stage, etc. for special classes and double up in many rooms. The Budget Hearing adjourned at 8:07 PM. Regular Meeting was called to order at 8:07 PM by President Patchett. Board members present: Freebairn, Kile, Patchett, Young. Others present: Superintendent Acklin, Principal Hettmansberger, Terry Sullivan, Barb Board, Gary Henry, Mark Smith, John White, Skylar Dorsett, Tony Dickson, Craig Wilson, Jake Hixson President Patchett welcomed everyone to the meeting. Board was in agreement to move Items X.A. and X.B. from Business Consent Agenda to after Executive Session. Brown entered the meeting at 8:09 PM. Board approved the following Consent Agenda items: § Treasurer’s Report § Activity Report § Applications for Recognition of Schools § School Bus Safety Week Proclamation Mark Smith proudly showed the Honorable Mention certificate students received for the 2006 Craftsman Challenge. There were over 300 entries, mostly college students, at the AWFS. Shiloh received an Honorable Mention. Mr. Smith showed the newest glasses his students are making – “The School Boy.” Students’ comments about the AWFS experience were: It was a very good experience and thanked the board for letting them miss the first week of school. Received offers for internships from some companies. Learned that if never hurts to ask for stuff. Mr. Smith commented that his program has received around $3,000 to date in donations. It was interesting to actually meet the presidents and executives of big companies. Saw Mr. Smith talk in a different setting from the classroom as part of three person presentation panel. Saw some of the new equipment they may buy if the grant comes through. Mr. Smith has received a request from an industry sponsored adult student who has expressed an interest in coming here for training. Further research will be done before the Board is asked to make a final decision. Board approved the regular meeting minutes and executive session minutes of August 21, 2006. Board approved the payment of bills as presented. Correspondence: Letters of thanks were received from Carla Cochrane and Gretchen Gerlach. Administrative Reports Principal’s Report – Mr. Hettmansberger Book Fair: Principal Hettmansberger shared pictures of the recent Book Fair and wanted to publicly congratulate Mr. Roskovensky on the phenomenal job he did. Teachers and parents commented on what a positive difference he made. He almost doubled last year’s profit. The Newman Grade School Fishing Trip to Walnut Point was very successful. This year was one of the best yet. The teachers and staff commented that the NHS and Student Council students actively participated and were very involved with the younger children. Chuck White and the Title I staff deserved a pat on the back for starting the Title I program on August 28 this year. Usually it is well into September before they begin. Homecoming week went smoothly and was a positive experience overall. Students only lost about ½ of one day of instructional time. Freshmen won for dress-up, Sophomores won for their plywood. Meta Partenheimer was Queen and Ben Carroll was King. A Discipline Committee is in the works for Newman Grade School. The teachers have requested a discipline handbook for the Grade School. The committee will work on consistency of rules for PreK – Grade 2. September Senior of the Month is Ben Carroll. He will receive a certificate and a $50.00 savings bond from First Neighborhood Bank. Superintendent’s Report – Mr. Acklin Deferred to Terry Sullivan to address the Tech Grant 5 Year Summary distributed to the Board. Over $250,000 has been received in equipment and staff development. Shiloh is one of the recipient schools of a $5 million NSF grant for NCSA K12 outreach at the U of I. This is a five year grant to work with rural Illinois science teachers in 120 schools. Expectation is to get training for our science staff through the grant with the hope of getting help with our Internet connectivity and that they will provide equipment. Probably 20-40% of the money will pay salaries and research at the U of I, but there will still be substantial money for the schools. Some of the teachers involved have already been asked to present at other schools. NCSA has already placed a P.I.G. in Shiloh so we have access to the “Access Grid” for direct participation with the research community. His expectation is that Shiloh High School will be one of the lead schools. Kile thanked Terry personally as a parent and secondly as a school board member for the work he is doing to keep Shiloh ahead in Technology. Title I update: Our Title I budget for FY07 is $183,482. FY06 budget was $201,781. With the FY07 carryover, we will have $187,476 available in FY08. Without changes to the way that Title I is funded, we will not have enough revenue to meet expenses in FY09. Title I is due to be reauthorized is FY09. He and Principal Hettmansberger have received National Response Plan and National Incident Management System training through FEMA Approved FY07 Final Budget. The installation of a corn burning furnace was addressed by Freebairn. Basically he feels we picked the wrong engineer. He didn’t feel that the engineer was ever very interested in the project and doesn’t want to do it. The engineer was way off base with all of the committee’s projections. He recommends the committee continue to move forward on the project and get everything in place for installation by the 2008 heating season. Announcements and Discussion: IASB Convention – the Kansas/Oakland group has a bus available for the trip. Health Life/Safety Amendment: Discussion of the Ag Shop welding exhaust system. First reading of the following school board policies occurred: 2:90 School Board - Board Self-Evaluation 2.120 School Board - Board Member Development 2:250 School Board - Access to District’s Public Records 2:260 School Board - Uniform Grievance Procedure 4:90 Operational Services - Student Activity Fund Management 4:160 Operational Services - Hazardous and Infectious Materials 5:40 General Personnel - Communicable and Chronic Infectious Disease 5:150 General Personnel - Personnel Records 5:160 General Personnel - Release of Credit Information Other: IASB Semi-annual Conference and Dinner Meeting is at Villa Grove tomorrow. Freebairn questioned the graduated classes still having money in their activity accounts. Superintendent Acklin said the classes usually eventually move the money out to their own account. He will check further on this. Board entered into Executive Session at 9:53 PM. Board returned to Open Session at 10:20 PM. Board approved employment of Amy McGiness as a One-on-One Aide and Jason Conn as Assistant Football Coach. Board approved the resignation of Kathleen McGee. Board accepted the intent to retire of Carole Coartney at the end of this school year. Board directed the Superintendent to employ personnel to teach science. The meeting adjourned at 10:24 PM.