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School Board Meeting Briefs
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BOARD OF EDUCATION
Regular Meeting - 7:00 pm - July 20, 2009
President Means called the meeting to order at 7:00 PM.
President Means appointed Hutchinson to serve as Secretary Pro Temp
Present: Eads, Freebairn, Hales, Hutchinson, Means
Absent: Kile, Young
Others Present: Superintendent Hall, Principal Hettmansberger, Gary Henry, Lesliea Palmer, Janice Alexander, Jacob Roskovensky, Terry Sullivan, Barb Board
President Means welcomed everyone to the meeting.
Board approved the following Consent Agenda items:
Treasurer’s Reports
Activity Report – June
Resignations: Doug Hageman, Asst. Principal, AD, Elementary PE and Jan Allen, Science Teacher
Employment of personnel: Leslie Hornaday, Title I Math and Leasa Daugherty, Bus Driver
Final Reading of Newman Grade School Handbook 2009-2010
Final Reading of Shiloh Elementary Handbook 2009-2010
Shiloh Jr/Sr High School Handbook 2009-2010
Extra-Curricular Handbook 2009-2010
Faculty Handbook 2009-2010
Resolution Transporting Students in a Hazardous Area
Agreement with Northern Edgar County Ambulance Service
Renewal of two year Football Co-op Agreement with Heritage
Eads joined the meeting at 7:05 PM
Approved Public Hearing minutes of June 22, 2009, Regular Meeting minutes of June 22, 2009, Executive Session minutes of June 22, 2009, and Special Meeting minutes of July 13, 2009.
Approved payment of bills with the exception of the EIASE bill.
Principal’s Report – Mr. Hettmansberger: New Teacher Orientation will be August 12. He and Dr. Hall are working on setting this up. This is something new which will be of benefit to the new teachers and help them become acclimated to their new surroundings.
The high school office has officially been moved. The principal’s office is in the old superintendent’s office. The high schools secretary is in the unit office. The superintendent’s office is in the former board room and board meetings are now being held in the library.
Has been working this summer on completing the ROE compliance visit recommendations. They should all be complete before the end of the year.
Is looking at another knee surgery the week of August 31.
Registration will be August 6, 7, and 10 from 1:00 – 7:00 PM in both buildings.
Newman Grade School Parent Orientation will be August 12, at 6:30 PM.
Distributed AYP status reports for the high school. Math scores made the target 70% AYP but reading didn’t. This is the first year that the high school has not made AYP. It will be very difficult to catch up next year as high school AYP goes up to 77.5%.Approved Nonprofit School Food Service Bid and Contract with Aramark Educational Services
Approved Amended 2009-2010 Fee Schedule.
FY10 Budget – Difficult planning the budget as the state will definitely cut some state funded programs but we don’t know what those will be. Expect to know within the next 2-3 weeks, but there is no way to know what will happen in May-June 2010 – will the state have the money to make payments? Will have a tentative budget at the August meeting.
Reviewed end of the year balance in each fund as of June 30, 2009. If the state doesn’t start coming through with funding we will need to start thinking of possible program cuts for 2010-2011 later this year. Freebairn suggested the Finance Committee meet with the superintendent and discuss possible options. Superintendent will arrange a meeting in a couple of months when he is more acclimated to our financial situation.
Federal Grant Allotments – report was from Mr. Chuck White. Increase is from federal stimulus money but unfortunately its use is so restricted that we can’t use it where we actually need it.
Activity Bus – New proposed legislation, which is expected to be signed into law, will outlaw vans for school transportation. Ours in not in good shape at all. An activity bus can transport more students and a bus license is not required to drive one so coaches would be able to drive without having a CDL. Currently we cannot claim an activity bus on the transportation claim but the proposed legislation may change that. Consensus of the board to issue a purchase order for a 2005 Chevy, 15 passenger, activity bus with a stainless steel equipment storage cage at a cost of $25,432.00.
Bus Shed – Currently can’t pull buses into the bay to work on them as they are too long. Can be depreciated on the transportation claim. Will have three stalls with overhead doors, insulated, heated, concrete floor. Spares will be kept inside so when a route bus breaks down in the winter a spare bus will be more likely to start if it’s inside. Will be built by on staff personnel with a materials cost estimate of $20,743 and $10,000 for concrete. Consensus of the board to proceed with building a bus shed with consideration of heating it with radiant heating.
Lead Teachers and Special Education Coordinator – Superintendent Hall would like to wait a couple of months to make recommendations to the board. Lesliea Palmer commented that the elementary teachers felt they worked things out pretty well and didn’t think they needed a lead teacher. They don’t want to spend unnecessary money out of the education fund with our current financial situation.
Job Descriptions – Superintendent Hall is working on updating all job descriptions and expects to have them for the Board in November. They will be assembled in a book with administrative contracts and evaluation forms for all staff.
Elementary PE, AD, Assistant Principal – Administration continues to look for a replacement to fill this position. Also looking for a science teacher. Should have recommendations at the August meeting.
Meeting adjourned at 8:55 PM.