.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Sep 27 - BUDGET HEARING- 6:45 PM President Hutchinson called the Budget Hearing to order at 6:45 PM. Present: Eads, Freebairn, Hales, Hutchinson, Smith, Young Absent: Kile Others Present: Interim Superintendent Morgan, Principal Hettmansberger, Gary Henry, Jacob Roskovensky, Diana Melton, Barb Board President Hutchinson welcomed everyone to the meeting. Board reviewed the FY11 Budget. Freebairn questioned how far behind the state is with their payments. We are still receiving payments for last school year. Nelson Starkey entered the meeting at 6:53. Members were given a list of state payments received since July 1, 2010, most of which were for the last school year. Ashley Young and Gina Starkey entered the meeting at 6:55. The Budget Hearing adjourned at 6:58 PM. Sep 27 - REGULAR MEETING - 7:00 PM President Hutchinson called the meeting to order at 7:00 PM. Present: Eads, Freebairn, Hales, Hutchinson, Smith, Young Absent: Kile Others Present: Interim Superintendent Morgan, Principal Hettmansberger, Gary Henry, Jacob Roskovensky, Diana Melton, Nelson Starkey, Ashley Young, Gina Starkey, Barb Board President Hutchinson welcomed everyone to the meeting. Board approved the following Consent Agenda items: Title I Annual Report, Treasurer’s Report, HS Activity Fund Reports of June, July, and August, 2010. Employment of Wendy Niehbur - Junior High Cheerleading, Christina Key - Junior High Volleyball, Matt Colvin - Assistant Junior High Boys Basketball Coach, Beth Harbaugh - Director of Discipline (NGS), and Applications for Recognition of Schools. Board approved corrected Regular Meeting minutes of August 16, 2010, and Special Meeting minutes of August 26, 2010, and payment of the bills. Kile entered the meeting at 7:08 PM. Letter was received from Catholic Charities Coordinator Carol O’Neill thanking the Shiloh staff who worked so hard putting the Back-to-School Mobile event together. Thank you note from Barb Board for the memorial donation to the Alzheimer’s Association after the death of her father. Board Committee Reports - Finance Committee Hutchinson and Freebairn – committee brainstormed with the administration to discuss possible cuts that can be made now to alleviate the budget deficit. · Eliminate the after practice shuttle service at the end of the fall athletic season, saving $22,000 · Reduce bus routes from 8 to 7, saving $11,000 · Reschedule janitorial shifts with one from 3:00 to 11:00 to cover evening games, therefore eliminating hiring of a sub. Savings of $4,800. · Reduce the custodial staff by one position. Savings of $27,000. Last month the finance committee looked at ways to save in the education fund. At this meeting they looked at the transportation and operations and maintenance funds. The transportation and O& M committees will now meet to see if these cuts are feasible, including who is served by the shuttle. The Tax Levy will be discussed again at the October meeting with a hearing scheduled in November with the final vote taken in December. Audience to Visitors Pam Kelly recently participated in an Autism Walk helping to raise over $52,000. She read many autism statistics and encouraged the board to keep the special education staff well trained as autism numbers are increasing. Principal’s Report – Mr. Hettmansberger The District was told the high school had met AYP standards, however, later on the ISBE website it was listed that the high school had not met AYP. One student’s scores were reported twice so were not counted at all in figuring AYP the first time. When they went back and added that student’s scores it brought down AYP to 69.1% which falls below the 70% threshold. We are now in year two of not making AYP and are in academic warning. As most schools are not making AYP the state is not sure what they will do. Shiloh will continue with the school improvement plan and look at PLAN and Explore test scores at the high school level. Will also be adding ThinkLink for the junior class. Elementary PBIS (Positive Behavior Interventions and Support) is off to a great start. The elementary teachers are doing a great job with this. Mrs. Palmer and Mr. Roskovensky began and elementary after school reading program which meets two days a week, every other week. They currently have ten students who chose to come. This is a great balance of fun and reading for fifth and sixth grade students. These two teachers are volunteering their time and efforts completely for students. This is a great program allowing students to learn while having fun in their library and school. Kudos to Mrs. Palmer and Mr. Roskovensky. October 8 is the Regional Office of Education Fall Classic Teacher Instituted. Teachers will be attending various workshops on this day. Newman and Shiloh Elementary RTI (Response to Intervention) programs are up and running. Right now they are doing 15-20 minute interventions in reading. Smart boards are all up and running. President Hutchinson questioned when the reading curriculum was last updated. Principal Hettmansberger said this was done about four years ago. They have not looked at the effect of the reading curriculum on test scores. Young asked that Principal Hettmansberger explain the email received from the counselor. He explained that as a result of our counselor, Mrs. Coffer, having an abusive phone call with Management Information Group, who provides our student database program, we will receive two huge benefits: correction of the GPA calculation and a link to the ISBE’s mandatory reporting program. Kile gave kudos to Mr. Hettmansberger and his staff. A family is looking to move into the Shiloh district and was very impressed that he took the time to meet with them, provide them with much information, and a tour of the building. The family was very appreciative. Interim Superintendent’s Report – Mr. Morgan The activity fund concessions money has all been distributed. Reviewed the Capital Needs Assessment Survey of major repair and maintenance items that need to be done. This survey is required by the ISBE but is basically a “wish list” of things school district’s need to have done. May result in some additional funding down the road. Board approved the FY11 Budget Board set 8th Grade Promotion for May 19 and High School Graduation for May 20, 2011. Student Council Representative at School Board Meetings – Principal Hettmansberger said some schools allow students to sit at the table with the board as a contributing student voice during the open session portion of meetings. Board consensus was that a student council representative will be selected from the student council officers with one alternate. Other – Committee Assignments The following committee assignments were set: Negotiations Eads, Hutchinson, Young Finance Freebairn, Hutchinson Personnel Hales, Hutchinson Building/Grounds Eads, Smith Transportation Kile, Smith Policy Hales, Smith Extra Curricular Kile, Hales Strategic Planning Eads, Freebairn Discipline Eads, Hales Technology Eads, Young Education Foundation Hutchinson, Young EIASE Representative Hales Board entered into Executive Session at 8:26 PM and returned to Open Session at 9:32 PM. Board re-affirmed its’ previous instructions to the negotiating team. Board approved Executive Session Minutes of June 21, August 10, August 16, and August 26, 2010. Meeting adjourned at 9:35 PM. .