.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Jan 18 - REGULAR MEETING- 7:00 PM President Hutchinson called the meeting to order at 7:00 PM. Present: Freebairn, Hales, Hutchinson, Kile, Smith Absent: Eads, Young Others Present: Interim Superintendent Morgan, Principal Hettmansberger, Jim Motley, Ashley Young, Sarah Schmidt, Jessica Richardson, Wade Hales, Terry Sullivan, Barb Board President Hutchinson welcomed everyone to the meeting. Mr. Jim Motley presented and reviewed his FY10 Audit of school accounts.. Thank you note for flowers was received from Marsha Smith and family. There were no board committee reports. Approved Consent Agenda items: Tax Levy Hearing and Regular Meeting minutes of December 20, 2010, Treasurer’s Report, Activity Fund Reports of November and December 2010, and resignation of Cheri Dosch, High School Secretary. Approved payment of bills. Administrative Team Reports Principal Hettmansberger: Starting in the fall of 2011 we will be switching our on-line recovery program from NovelStars to Apex. Elementary Honors Breakfast was January 14. This is very important to the students who are honored. They work hard to make the honor roll and this is a great reward for their work at a minimal cost to the district. Jr. Beta induction ceremony will be January 27, 2011, at 8:30 AM in the multi. High School Winterfest will be the week of February 7. Winterfest dance will be February 12. The theme this year is Disney Land. On April 26, we will work with Edgar County ESDA on a disaster drill to be staged in Hume. There will be minimal involvement on the school’s part. Change of date for the High School Honors Banquet to May 10 so as not to conflict with seniors studying for finals the next day. School Improvement Committee has recommended a new schedule for next school year. The first 15 minutes of the last period (9th period) will be used for club/activity meetings. Students in RTI will then go to RTI. All other students will go to a study hall. Seniors who meet/exceed on both Math and Reading of PSAE during their Junior year will be allowed to leave early. The school day will begin at 8:00 AM and end at 3:17 PM. This will be further reviewed and on the March 2011 agenda for final approval. Interim Superintendent Morgan The Activity Fund has been corrected and caught up in all accounts. Eads joined the meeting at 8:01 PM. Does not recommend raising fees for the next school year. Has begun work on the 2011-12 school calendar. Will meet with the SEA President for their input. Was questioned if early dismissal the first week of school was addressed in the SEA Contract. Authorized to let fuel bids for July 2011 – June 2012. Approved the FY10 Audit. Appointed Principal Hettmansberger, Mary Patrick, and Barb Board as authorized signers of all Student Activity Funds. Set Special Meeting dates of Monday, January 31, 2011 to review superintendent applications, and February 4 and 5, 2011, for applicant interviews. Freebairn suggested school board candidates be invited to these meetings and included in executive session. He doesn’t feel right making this decision without their input, as they will be the ones working with the new superintendent. Board approved final reading of the following school board policies: 2:20 School Board Powers and Duties of the School Board 2:70-E School Board Checklist for Filling Board Vacancies by Appointment 2:160 School Board Board Attorney 2:260-AP1 School Board Administrative Procedures – Guidelines for Investigating Complaints and Allegations of Misconduct 4:60-E Operational Services Notice to Contractors 4:110-AP1 Operational Services Administrative Procedure – School Bus Post-Accident Checklist 4:110-AP2 Operational Services Administrative Procedure – Bus Driver Communication Devices: Pre-Trip and Post-Trip Inspection: and Bus Driving Comments 4:140-E1 Operational Services Application for Fee Waiver 4:140 Operational Services Waiver of Student Fees 4:140-AP Operational Services Administrative Procedure – Fines, Fees, and Charges – Waiver of Student Fees 5:190 Professional Personnel Teacher Qualifications 5:280 Professional Personnel Educational Support Personnel 6:140-AP Instruction Administrative Procedure – Education of Homeless Children 7:90 Students Release During School Hours 7:150 Students Agency and Police Interviews 7:285 Students Food Allergy Management Program 7:285-AP Students Administrative Procedure – Implementing a Food Allergy Management Program 7:300 Students Extracurricular Athletics 7:325 Students Student Fund-Raising Activities 8:30-E1 Community Relations Visits to School by Child Sex Offenders 8:20-E2 Community Relations Child Sex Offender’s Request for Permission to Visit School Property 8:80 Community Relations Gifts to the District Board approved first reading of the following school board policies: 2:200-AP School Board Types of School Board Meetings 5:250 Professional Personnel Leaves of Absence 5:270 Educational Support Employment At-Will, Compensation, and Assignment Personnel 5:330 Educational Support Sick Days, Vacation, Holidays, and Leaves Personnel 6:130 Instruction Program for the Gifted 6:140 Instruction Education of Homeless Children 6:280 Instruction Grading and Promotion 6:280-AP Instruction Evaluating and Reporting Student Achievement 6:300 Instruction Graduation Requirements 7:40 Students Non-Public School Students, Including Parochial and Home-School Students 7:50-AP Students School Admissions and Student Transfers To and From Non-District Schools 7:150-AP Students Agency and Police Interviews 7:190-AP2 Students Student Handbook – Gang Activity Prohibited 7:240-AP1 Students Code of Conduct for Extracurricular Activities 7:325-E Students Application and Procedures to Solicit Students Board entered Executive Session at 8:40 PM and returned to Open Session at 9:50 PM. Tabled approval of the Executive Session. Discussed potential cuts as cost saving measures for 2011-2012: Four elementary teachers in case PreKindergarten isn’t funded Industrial Arts ½ Science position These cuts will be further reviewed at the February meeting with action taken at the March meeting. Education Support Personnel cost savings will be discussed toward the end of this school year. Meeting adjourned at approximately 10:19 PM.