.	SHILOH COMMUNITY UNIT SCHOOL DISTRICT NO.1 BOARD OF EDUCATION
	Mar 21 - REGULAR MEETING- 7:00 PM President Hutchinson called the meeting to order at 7:00 PM. Present: Freebairn, Hales, Hutchinson, Kile, Smith, Young Absent: Eads Others Present: Interim Superintendent Morgan, Kimberly Key, Kevin Key, Michael Lindsey, Kay Lindsey, Sarah Schmidt, Jennifer Burch, Phyllis Stone, Jamie Bowyer, Amy Kincaid, Amber Furgeson, Adam Milburn, Kristina Milburn, Jacob Henry, Dorene Boland, William Benner, Jacob Roskovensky, Bob Bruce, Shawn Bruce, Tonya Eich, Terry Sullivan, Nelson Starkey, and Barb Board President Hutchinson welcomed everyone to the meeting. Eads joined the meeting at 7:01 PM. Board entered into Executive Session at 7:01 PM. Board returned to Open Session at 7:27 PM. Approved Consent Agenda items: Treasurer’s Report and Activity Fund Report. Approved Special Meeting minutes of February 19, 2011. Approved Regular Meeting minutes of February 22, 2011. Approve payment of the bills. Correspondence Received a thank you card for flowers sent in memoriam of Pam Julian’s father. Notification was received from the ROE that the District’s response to the concerns found during building inspections were approved as submitted. Audience to Visitors Jamie Bowyer encouraged the board members to speak with all teachers involved before making the decision to have combination classrooms. Phyllis Stone also encouraged the board to look at who will be affected, students, teachers, and staff. Doing this will place all students with behavior issues in one class. Amber Furgeson began to address the issue of high school boy’s basketball. As this is a personnel issue President Hutchinson stopped her comments and said she would be given five minutes in Executive Session to voice her concerns. Administrative Team Reports Principal Hettmansberger – Big congratulations to the High School Girls Basketball Team and Coaches Dave and Missy Tingley. Board members applauded their accomplishments. February 21 was the start of FFA Week. The FFA and Ms. Eich had many activities planned and it was a neat week. Newman Star Students recognition breakfast was March 9. Thirty students enjoyed this reward. Parent-Teacher Conferences were March 16-17. The end of the third quarter was March 17. Report cards will go out this Friday. High School PBIS third quarter reward was today. Elementary PBIS third quarter reward dance will be March 25. Eighth grade trip to Springfield will be April 4. Will present a revised high school schedule based on the teacher union input later in the meeting, which will probably work best as it will not change the length of the school day. ISAT testing is done. Thanked the teachers, Mrs. Coffer, and the PTO (for snacks) for the work they put into the process. This Friday at 8:15 will be the elementary honors breakfast in the multi-purpose room. Interim Superintendent Morgan – Recommended getting rid of the canoes because of the liability involved in simply owning them. Will need to look at getting a heat source by fall in the new bus garage. Will probably need a new furnace in the old garage also. E-Rate application has been submitted. Looking at getting new phones for maintenance and transportation. Has requested that the bus company put a 42 passenger on hold for us. Will need a decision soon if we want it. Received a letter regarding a county co-op high school, keeping our PreK – 8 in-district. Announced the IASB Illini Division Governing Committee meeting will meet April 28, 2011 in Champaign. Announced that we have received $766,912.73 from the state. We are still waiting for $699,763.94. The ROE receives and distributes state funds to districts. The ISBE will start sending those monies directly to us, bypassing the ROE. The ROE will no longer earn interest to operate on and as a result, they will be billing regional districts for the services they provide. President Hutchinson requested the Transportation Committee meet to discuss the bus situation. The Building and Grounds committee visited the Shiloh building today. They looked at classroom usage. All classrooms are being used at some time during the week. Looked at several maintenance issues, including the sinks, which are still to be repaired. Voiced their concern of the need to resolve the smell in the south end of the building. Approved the 2010-2011 Amended Public School Calendar. Approved 2010-2011 IESA and IHSA memberships. Approved the 2011-2012 JH/HS schedule changes with RTI as presented. Approved Resolutions of Non-Renewal for Wendy Niebuhr, Ashlee Vilk, and Maegan Golloway. Approved Final Reading and approval of the following amended and/or new school board policies: 4:30 Operational Services Revenue And Investments 4:60 Operational Services Purchases And Contracts 4:60-AP1 Operational Services Administrative Procedure – Purchases 4:90 Operational Services Activity Funds 4:110 Operational Services Transportation 4:170-AP6 Operational Services Administrative Procedure – Plan For Responding To A Medical Emergency At A Physical Fitness Facility 4:170-AP6, E1 Operational Services Exhibit – School Staff AED Notification Letter 4:170-AP6, E2 Operational Services Exhibit – Automated External Defibrillator Incident Report 6:120-AP2 Instruction Administrative Procedure – Access To Classrooms And Personnel 6:120-AP2, E1 Instruction Exhibit – Request To Access Classroom(s) Or Personnel For Special Education Evaluation and/or Observation Purposes 6:120-AP3 Instruction Administrative Procedure – Service Animal Access Requests 6:120-AP3, E1 Instruction Exhibit – Request For A Service Animal To Accompany A Student In School Facilities 6:300-E2 Instruction Exhibit – State Law Graduation Requirements 7:50 Students School Admissions and Student Transfers To And From Non-District Schools 8:30 Community Relations Visitors To And Conduct On School Property Announcements and Discussion Potential cuts and cost saving measures for 2011-2012 school year were discussed: Freebairn suggested they RIF one additional teacher to give the new administration more latitude. Consensus of the board was not to do so. Instructed administration to look into combining IT with other schools or apprenticeships. Discussed combination of classes. Discussed combining grade levels. Notice was received that the District’s Library Program Grant FY11 was approved and we will receive $315.65. Heating unit for the new bus garage will be reviewed by the Building and Grounds committee. Board Policy 6:300 Instruction – Graduation Requirements. Directed the administration to make sure our policy and graduation requirements are in compliance with the state. Board consensus to give Physical Education ½ credit per year and count that into GPA. First Reading of the following amended and/or new policies occurred: 2:20-E School Board Exhibit – Waiver and Modification Request Process 2:60 School Board Board Member Removal From Office 2:70 School Board Vacancies on the School Board – Filling Vacancies 2:110 School Board Qualifications, Term, and Duties of Board Officers 2:125 School Board Board Member Expenses 2:220 School Board School Meeting Procedure 2:230 School Board Public Participation at School Board Meetings & Petitions to the Board 2:250-E2 School Board Exhibit – Immediately Available District Public Records 2:260 School Board Uniform Grievance Procedure 4:170-AP2 Operational Services 4:170-AP2 Administrative Procedure – Criminal Offender Notification Laws 4:170-AP6 Operational Services Administrative Procedure – Plan for Responding to a Medical Emergency at a Physical Fitness Facility 5:10 General Personnel Equal Employment Opportunity and Minority Recruitment 5:10-AP General Personnel Administrative Procedure – Workplace Accommodations for Nursing Mothers 5:30 General Personnel Hiring Process and Criteria 5:30-AP1 General Personnel Administrative Procedure – Interview Questions 5:30-AP2 General Personnel Administrative Procedure – Investigations 5:90 General Personnel Abused and Neglected Child Reporting 5:120 General Personnel Ethics and Conduct 5:120-AP1 General Personnel Administrative Procedure – Statement of Economic Interests for Employees 5:185 General Personnel Family and Medical Leave 5:220 Professional Personnel Substitute Teachers 5:220-AP Professional Personnel Administrative Procedure – Substitute Teachers 5:220 Professional Personnel Student Teachers 6:110 Instruction Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program 6:140 Instruction Education of Homeless Children 6:300 Instruction Graduation Requirements 7:10 Students Equal Educational Opportunity 7:50 Students School Admissions and Student Transfers To and From Non-District Schools 7:60 Students Residence 7:60-AP2 Students Administrative Procedure – Establishing Student Residency 7:70 Students Attendance and Truancy 7:100 Students Health, Eye, and Dental Examinations, Immunizations, and Exclusion of Students 7:190-AP3 Students Administrative Procedure – Guidelines for Reciprocal Reporting of Criminal Offenses Committed by Students 7:270 Students Administering Medicine To Students 7:290 Students Adolescent Suicide Awareness and Prevention Programs 7:310 Students Restrictions on Publications 7:310-AP Students Administrative Procedure – Guidelines for Student Distribution of Non-School Sponsored Publications A Special Organizational Meeting of the new board will be held in April. Smith recently attended an IASB meeting where Governor Quinn’s consolidation proposals were discussed. He distributed copies to all members and encouraged them to contact their representatives to oppose the proposals. Board went into Executive Session at 9:21 PM. Board returned to Open Session at 10:42 PM. Approved employment of Dr. John Wheatly as 7-12 Principal and Unit Superintendent. Approved Executive Session minutes of November 15 and December 20, 2010, and January 18, February 10, 11, 12, 19, and 22, 2011. Approved tenure of certified staff: Katrina Clodfelder, Jody Martin, Tonya Eich, and Doug Ivey Approved Outstanding Contribution award recipients as nominated by staff. Meeting adjourned at 10:48 PM.